Kayisi QDMS — Quality & Continuous Improvement Platform
20 years of field-proven quality expertise, a block-structured document editor and a built-in quality assistant — a 13-standard catalogue from ISO 9001 to AS9100, with clause-by-clause GAP analysis.
Kayisi QDMS — Quality & Continuous Improvement Platform
Kayisi is a focused enterprise quality platform within the BilTAY NexUS ecosystem, dedicated exclusively to quality management and continuous improvement. It combines over 20 years of Kayisi QDMS field experience with React 19, a block-structured rich text editor and a built-in quality assistant grounded in your own documents to meet the strict quality demands of aerospace, defense, automotive and manufacturing sectors.
With CAPA (DOF/CAR/PA), 8D (D1-D8), FMEA (Design and Process), RCA (5 Why, Ishikawa/Fishbone, Pareto, FMEA), NCR, Risk Management (5x5 probability × impact) and Quality Control (Incoming/In-Process/Final) modules, Kayisi delivers a full-cycle management loop from problem detection to root cause analysis, corrective action to verification closure. Lean tools (5S, A3, Gemba, VSM) institutionalize a culture of continuous improvement.
By design, KAYISI never duplicates non-quality processes: pending approvals surface in the ARC Portal Approval Centre, personnel data resides in Basarim HCM, and product/BOM information is sourced from Sirius PLM. Each function is handled by its specialist application; KAYISI adds only the quality perspective.
Key Features
What makes this solution powerful.
CAPA & 8D Problem Solving
Close nonconformities at root cause using Corrective Action (DOF/CAR), Preventive Action (PA) and 8 Disciplines methodology. Action plans, owners and due dates are tracked inside KAYISI; steps awaiting approval surface in the ARC Portal Approval Centre.
FMEA — Design & Process
Supports Design FMEA and Process FMEA; tracks risk priority through RPN scoring and post-mitigation re-evaluation, linked to control plans.
Root Cause Analysis (RCA)
Identify the true cause of nonconformities using 5 Why, Ishikawa (Fishbone), Pareto Analysis and FMEA. Findings are linked to CAPA actions.
Document Management with a Block-Structured Editor
Author procedures, work instructions, forms and policies with mandatory and free-form blocks in a structured editor. Multi-stage approval workflow, server-issued revision numbers that can never move backwards, automatic archiving of every revision and a mandatory reason for change deliver ISO 9001 §7.5.2 document control.
Distribution and Read Acknowledgment — With Evidence
Distribute a published document to individuals, to a unit/title, or to a workforce group. Every reader submits a 'read and understood' acknowledgment; the revision they read, the timestamp, IP address and browser are retained as evidence. Once all mandatory readers have acknowledged, the distribution closes automatically; a new revision resets acknowledgments and the document must be read again. Read reports, due dates and SLA tracking are standard.
Quality Control — IQC / In-Process / Final
Manage Incoming Quality Control, In-Process and Final Inspection workflows. Lot-based inspection records are kept; non-conforming products become NCR records and enter the quarantine/disposition process.
Internal Audit & Inspection Management
Build the annual internal audit plan with audit type, auditor assignment, finding records (nonconformity/observation), audit scoring and layered process audit levels (LPA L1/L2) — a full cycle from finding to CAPA closure.
Risk Management
Identify quality and operational risks, evaluate them with a 5x5 probability × impact matrix, track mitigation actions with owners and due dates, and monitor residual risk through the PDCA cycle.
Suggestion & Kaizen Management
Capture employee improvement suggestions, score them and track the savings (ROI) they deliver; connect approved Kaizens to 5S, A3 or Gemba processes through the PDCA cycle.
Lean Tools — 5S, A3, Gemba, VSM
Conduct photo-documented 5S audits, write A3 reports with structured block editor, capture Gemba Walk findings on mobile, and visualize waste with Value Stream Mapping (VSM).
Quality Assistant (AI) — Grounded in Your Own Documents
The built-in quality assistant searches your organisation's published quality documents and grounds every answer in that content, citing the source document. Tenant isolation is enforced at code level — the search is always limited to your own organisation's content. The assistant's name, role and tone are configured for your organisation.
Integrated Modules
Powerful modules designed to optimize your workflows and boost team productivity.
Problem Solving & Analysis
Close nonconformities permanently with methodologies proven in aerospace and automotive quality
CAPA — DOF / CAR / PA (Corrective & Preventive Action)
8D — Eight Disciplines Problem Solving
FMEA — Design / Process
RCA — 5 Why, Ishikawa, Pareto, FMEA
NCR — Non-Conforming Product / Service Management
Risk Management — Probability × Impact Matrix
Process & Compliance
Full ISO loop from document management to audit closure, calibration to management review
Document Management — Block Editor, Multi-Stage Approval, Revision Control, Distribution Acknowledgment
Internal Audit & Inspection — Question Bank, Checklist, Finding Tracking
Quality Control — IQC / In-Process / Pre-Series / Final Inspection
Calibration — Measurement Device Tracking, ISO/IEC 17025
Management Review (MRM) — ISO 9001 Clause 9.3
Compliance — RoHS / REACH / SVHC Regulatory Tracking
Lean & Continuous Improvement
From Kaizen culture to quality-assistant support — continuous improvement at every level
Suggestion & Kaizen — Scoring, Savings (ROI) Tracking, Approval Workflow
5S Audit — Photo-documented, Scoring, Action Tracking
A3 Reporting — Structured Problem Solving
Gemba Walk — Mobile Finding Capture and Tracking
Value Stream Mapping (VSM) — Waste Visualization
Quality Assistant (AI) — Evidence-Based Answers From Your Own Documents
Advanced Capabilities
Enterprise-grade features and integrations.
Multi-Standard Management System — 13-Standard Catalogue
ISO 9001, ISO 14001, ISO 45001, ISO 50001, ISO/IEC 27001, ISO 22000, ISO 13485, IATF 16949, AS9100, ISO/IEC 17025, ISO 22301, ISO 10002 and ISO 31000 are all defined on one platform; tag a document against several standards to build an integrated management system. Clause-by-clause GAP analysis ships today with ready clause catalogues for ISO 9001, ISO 22000, ISO/IEC 27001 and AS9100; catalogues for the remaining standards are defined during implementation.
Block-Structured Document Editor
A structured editor of mandatory and free-form blocks, each taggable against the relevant ISO clause. Content is stored as Markdown, ready both for print and for AI search. Content import from your existing Word (.docx) and Excel files is supported.
BilTAY NexUS Ecosystem Integration
Quality steps awaiting approval → ARC Portal Approval Centre; customer complaints → 8D problem solving; personnel and unit/title data → Basarim HCM. KAYISI reads this data and adds the quality dimension; you never enter the same data twice.
Quality Assistant — Instant, Evidence-Based Guidance
The built-in quality assistant answers questions on ISO clause references, FMEA steps and CAPA writing by grounding its response in your own procedures, citing the source document code. The assistant's name and role are configured for your organisation.
GAP Analysis — Two-Mode Gap Assessment
Walks the standard clause by clause and answers two distinct questions separately. (1) Product Coverage: which KAYISI module meets which clause, and which clause belongs to another system - clarifying your implementation scope. (2) Organisational Conformity: audits the procedures and instructions you have uploaded, recording a Yes / Partial / No verdict per clause together with the source document code as evidence and the standard requirement still missing. When no relevant document is found it does not say 'Yes' - it says 'No' and proposes which document should be written. Findings can also be edited by hand and assigned to an owning system.
Quality Control Lot Traceability
Keep incoming, in-process and final inspection records per lot. Non-conforming lots become NCR records, and NCRs link to CAPA through root cause analysis; quarantine and disposition (MRB) decisions are recorded.
Benefits & Use Cases
Measurable value for your organization.
20 Years of Sector-Proven Expertise
Quality knowledge shaped over 20 years across aerospace, defense, automotive and manufacturing sectors has been transferred into a modern IES architecture. Field-proven methodologies, now as software.
Accelerate Certification
Shorten your certification timeline with automated GAP analysis over ready clause catalogues for ISO 9001, ISO 22000, ISO/IEC 27001 and AS9100, plus document templates and audit readiness tools.
Faster Decisions with the Quality Assistant
Minimize the time quality professionals spend interpreting standards and writing CAPAs with the built-in quality assistant. Ask an ISO clause number, get an instant explanation and example.
NexUS Ecosystem — No Data Duplication
Supplier master data stays in ERP, personnel in HCM, tasks in ARC, product data in PLM. KAYISI reads these and adds the quality dimension. Enter the same data twice — never again.
Paperless Quality, Full Traceability
Eliminate paper from quality processes entirely. From document revisions and audit findings to calibration records and NCR closure evidence — everything is digital and auditable.
Institutionalize Lean Culture
Transform continuous improvement from individual goodwill into a systematic, measurable corporate program with suggestion system, 5S, A3, Gemba and VSM tools.
Implementation & Adoption
End-to-end support for seamless integration.
01
Gap Analysis & Standard Selection
We identify your target standards (ISO 9001, IATF 16949, AS9100, etc.), run an automated gap analysis against your current quality processes and prioritize the modules to be implemented.
02
Document Migration & Configuration
We migrate your existing quality documents (Word/Excel) into the block-structured editor with AI-assisted classification, and configure approval workflows, user roles and NexUS integrations.
03
Pilot Module & Training
Starting with CAPA or Document Management, we launch the pilot module, deliver hands-on training to your quality team and process owners, and embed the quality assistant into daily use.
04
Full Go-Live & Ongoing Support
We roll out all modules in phases, stand by you through your first internal audit and management review cycles, and provide continuous updates for new standard requirements.
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